Grants Administrator / Executive Assistant
The Fund for Global Human Rights is a leading supporter of on-the-ground human rights groups around the world. Dedicated to finding and funding the most effective human rights activists in countries from Africa to South East Asia to Latin America, the Fund for Global Human Rights offers grants and facilitates technical support to ensure the long-term effectiveness and viability of frontline groups working in challenging conditions with scant resources. The board consists of international human rights experts, core funders, and advisors from the regions where the Fund operates.
Since 2002, the Fund has awarded over $45 million to more than 300 human rights organizations in 18 countries. Grantees work on a wide range of issues from indigenous land rights in Guatemala, to women’s rights in Morocco, to accountability for war crimes in West Africa, to discrimination against HIV positive people in India. For more information, please visit www.globalhumanrights.org.
The Grants Administration team is the backbone of support for getting money to front-line activist organizations, managing all administrative aspects of awarded grants and incoming grant proposals. The Fund seeks a staff member to work in a team with an existing grants administrator and play an additional key role of providing administrative support to the President and CEO. The winning candidate will have the opportunity to work directly with grantee organizations and liaise with many Fund stakeholders including staff, board members, and donors.
Essential Duties of the Position:
Grants Administration (approximately 70%)
- Act as the point of contact for applicants and grant recipients
- Maintain hard copies of documents for grantee files
- Manage the incoming proposal process, evaluate eligibility of prospective grantees and distribute materials to program officers for review
- Correspond in French and English with grantees in the assigned regions (likely North Africa, West Africa, and the African Great Lakes)
- Track reports, proposals and other grantee requirements
- Draft grant award letters
- Input data and ensure accuracy in the Fund’s grantee database (GIFTS Alta)
- Work closely with Fund program officers to prepare and assemble docket materials twice a year for board review prior to meetings
- Provide program assistance and research support to Fund program officers as needed
- Continually evaluate and develop grants administration systems and procedures to improve efficiency and accuracy
- Disburse funds to grantees and work with operations staff to track wired money
Executive Support (approximately 30%)
- Provide administrative support to the President and including schedule management and organizational assistance
- Draft correspondence for President as needed
- Support President in coordinating with members of the Board of Directors
- Coordinate and facilitate President’s activities in collaboration with the communications, fundraising, operations, and program teams
- Participate in development team meetings in order to triage and support President’s fundraising responsibilities
- Provide logistical planning for board meetings, conference calls and events
- Prepare minutes for board meetings
The Fund for Global Human Rights encourages candidates of all racial, ethnic and religious backgrounds to apply. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.
- Bachelor’s degree
- One to three years of executive assistant and/or grants administrative experience
- Passion for human rights and social justice
- Excellent writing, communication, presentation and interpersonal skills
- Ability to work in a small, fast-paced organization that requires flexibility and a hands-on style liaising with a large number of staff members on a regular basis
- Fluency in English and strong proficiency in French required
- Must have legal ability to work in US without sponsorship or assistance from the Fund
- Experience with database systems highly preferred; knowledge of GIFTS database a plus
- Experience working in a non-profit environment and interacting with board members preferred
- Sense of initiative and humor
- Strong code of ethics and trustworthiness; ability to function at the highest degree of discretion
- Sensitive to multi-cultural issues
- Additional proficiency in one or more of the following languages a strong plus: Arabic, Spanish, Thai, Russian
How to Apply:
Please send a resume and a thoughtful cover letter to: firstname.lastname@example.org No phone calls please.
No applications will be accepted after Tuesday August 5, 2014.
The Fund will conduct rolling interviews until the position is filled. Applicants are encouraged to apply as early as possible. Salary is commensurate with experience. Generous benefits package.
Fall Undergraduate Internship
The Fund for Global Human Rights seeks to strengthen human rights movements globally through grant-making to local, national, and regional human rights organizations across the globe. Over the past decade, efforts to promote human rights have proliferated around the world, with activists often working under adverse and even dangerous conditions. Despite this critical work by local human rights activists and increasing attention to human rights issues, many organizations on the front lines of the human rights struggle have little or no access to the financial resources they need to expand the scope and impact of their work. The Fund is devoted to meeting the needs of these organizations by facilitating support for them where the need is great and the resources are limited.
The Fund currently makes grants in the following countries: Uganda, Burundi, Democratic Republic of the Congo, Algeria, Morocco, Tunisia, Egypt, Guinea, Sierra Leone, Liberia, Mexico, Guatemala, Honduras, India, Pakistan, Burma, Thailand, and the Philippines.
The Fund for Global Human Rights is seeking an undergraduate intern for the fal lof 2014 (with an expected start date in late August-early September). The intern and his or her supervisors will work together to design a work plan that complements the Fund's needs and the intern's interests, abilities, and desired career path. Since we are a relatively small organization, the intern will have the opportunity to observe and work in all departments and gain an understanding of how a non-profit foundation operates. The intern's supervisors will also encourage him or her to search out and attend pertinent events in the area as part of the internship to complement their experience in the office.
The desirable candidate will be able to work between fifteen and twenty hours per week. Work schedules can be flexible with school commitments. While this is an unpaid internship, we can work with students to gain academic credit for their internship experience.
The intern's responsibilities may include the following:
- Research projects on programmatic topics
- Coordinating international events and programming
- Writing projects with the development and communications teams
- Preparation for board meetings
- Organizing files and updating grantee records
- Translating materials (depending on skill level)
We consider this to be a hands-on, active learning internship. As such, the intern's work will be approximately 40 percent administrative. The Fund encourages international and minority students to apply. In general, the internship program is not open to graduate students or students who have already graduated as they are generally looking for something more substantive in nature.
Candidates should have a strong interest in human rights and/or international affairs, and should also be interested in learning about non-profit operations, communications, and fundraising. We are looking for someone who can readily handle multiple responsibilities, take the initiative, and take ownership of his or her work. Desirable candidates will be able to display independence, maturity, and an understanding of strict confidentiality. We also value individuals with a strong attention to detail and the ability to follow through on projects. Experience working in a Microsoft Windows environment and language proficiency in Spanish, French, Thai, and/or Arabic is highly desirable.
HOW TO APPLY
To be considered for an internship, please forward the following materials by August 1, 2014:
1. A cover letter in which you state:
- that you understand the internship is unpaid
- where you found the internship posting
- your specific dates of availability
- the number of hours you will be able to work each week
- why you would like to intern at the Fund, your specific interests related to human rights work, and your language abilities
2. A resume
3. The names, phone numbers, and email addresses of at least three references
4. A short writing sample (no more than three pages) on a topic of your choice; a paper from an academic course is acceptable.
Applications will be reviewed on a rolling basis. Please submit all application materials via email email@example.com.
NO PHONE CALLS PLEASE